Trusted by healthcare companies worldwide
Centralized, automated, secure.
Maintain total control of email signatures with server-side enforcement, ensuring accurate, authorized signatures across every device.
Free up IT time with centralized email signature management that updates automatically with staffing changes — no manual edits required.
Automatically apply email disclaimers to support compliance with healthcare regulations like HIPAA and HITECH.
Simplify audits and inspections with detailed signature logs that create a clear, verifiable audit trail, making compliance reviews faster and less stressful.
Seamless integration with your email platform
Manage email signatures centrally across Microsoft 365, Google Workspace, or Microsoft Exchange — no disruption, no workarounds.
How Exclaimer simplifies email signature management
Connect to Azure AD (Microsoft Entra ID) or Google Directory to automatically pull in contact information in real time. Signatures stay up-to-date as roles, shifts, and teams change.
Assign signatures based on department, location, role, or seniority, so the right person always has the right signature.
Maintain professional, compliant email signatures on every device and platform.
Choose server-side for full control, client-side for local visibility, or a hybrid setup that fits your healthcare infrastructure.
Built on Microsoft Azure with TLS encryption, 24/7 monitoring, and Active-Active architecture, Exclaimer protects sensitive data and supports healthcare compliance, even in complex environments.
Take control of your organization's email signatures
Trusted by companies worldwide
Over 70,000 organizations trust Exclaimer to simplify email signature management.
How EMS Healthcare achieved 16,000 clickthroughs with Exclaimer
Simplifying email signature management to boost efficiency and drive engagement.
Read more
Working successfully with the International AIDS Society
The International AIDS Society needed to make email signatures consistent across the entire organization. Our email signature management software was chosen.
Read more
Giving Movember effortless brand consistency
The Movember Foundation, commonly known as Movember, is a UK-based charity that focuses on tackling men’s health on a global scale. It has one goal: to stop men dying too young.
Read moreHow EMS Healthcare achieved 16,000 clickthroughs with Exclaimer
Simplifying email signature management to boost efficiency and drive engagement.
Read moreWorking successfully with the International AIDS Society
The International AIDS Society needed to make email signatures consistent across the entire organization. Our email signature management software was chosen.
Read moreGiving Movember effortless brand consistency
The Movember Foundation, commonly known as Movember, is a UK-based charity that focuses on tackling men’s health on a global scale. It has one goal: to stop men dying too young.
Read moreFAQs
Absolutely. Exclaimer lets you tailor email signatures dynamically based on sender-specific attributes such as department, region, job title, hospital, or any other directory field. By syncing with your user directory (like Azure AD or Google Directory), Exclaimer automatically applies the correct signature template using rules you define — ensuring every email reflects the sender’s role and location while maintaining brand and compliance consistency.
Exclaimer offers server-side, client-side, and hybrid deployment options to manage signatures across Microsoft 365, Google Workspace, and Microsoft Exchange. Signatures are applied consistently on every device and email client, including Outlook, Gmail, and mobile. This means every message stays professional, includes the right disclaimers, and meets compliance standards like HIPAA and HITECH.
Yes. Exclaimer is built with enterprise-grade security for regulated environments. All data is encrypted in transit using TLS and protected by layered security controls including firewalls, DDoS mitigation, and intrusion prevention systems (IPS). Hosted in Microsoft Azure, Exclaimer ensures data residency, high availability, and support for compliance frameworks like HIPAA and ISO 27001.
Absolutely. Exclaimer helps healthcare organizations stay compliant by automating legal disclaimers, enforcing standardized signature policies, and maintaining audit-ready logs for internal reviews or inspections. With certifications including SOC 2 Type II, ISO 27001, ISO 27018, and Cyber Essentials, Exclaimer supports privacy obligations and healthcare compliance requirements with confidence. Exclaimer is also compliant with leading data privacy regulations such as GDPR and CCPA.
Yes. Exclaimer is designed for large, distributed healthcare environments with multiple sites and teams. The platform is hosted in 14 Microsoft Azure datacenters across 7 global regions, offering 99.99% availability, centralized control, and load balancing. This gives IT teams an easy way to manage email signatures at scale.